Having high hopes without having the ambition to work on achieving your goals is like wishing to swim without getting into the water. You have to be a dedicated, hard-working and on-time person in order to accomplish something and evolve. Furthermore, you also need to learn to be multi-tasking and sociable to facilitate communication with your colleagues.
Highly productive people always stay in touch with the latest trends in regards to job hunting. They are up to date with interview questions and replies, in case an upper position become available in the company they work for or in case they receive a new job offer. Read useful information on how to prepare for an interview and how to ace it. Getting your dream job is simple if you have the necessary abilities to prove that you’re an efficient person.
1. Planning Time
Being effective relies more on how you plan to respect the deadlines. In the morning sit for 10-15 minutes, without panicking and running in all directions wondering “What do I have to do today?”. Sit back, hold your coffee mug, take a piece of paper and a pen and write down your tasks for the day. Good time management is essential. Establish your tasks depending on your priorities. Outline your game plan for the day, setting your schedule. Take your time and then start solving them one by one. However, in case a new task comes up, make sure you include it in your schedule and complete by the end of the day.
2. To-do Lists
Prioritising is the key to your success. Even if the to-do list may seem to be longer than your 24 hours, make sure tick off the list only the urgent things. The next day you can rearrange the remaining tasks and again tick those which represent a priority for you. In case the day does not work as you planned it, do not stress about it. The most productive periods of the day last for 2-3 hours and may occur twice per day. Take advantage of those time spans and give your best to leave everything in perfect order at the end of the day. You should save the most difficult tasks for your productive periods every day. Time management is essential when it comes to prioritizing tasks.
It is not always a great idea to multitask when you have too many responsibilities which feature different degrees of importance. Highly productive people know that sometimes multitasking can be a nightmare because it may not actually help you finish your tasks quicker. You can multitask when you go through your emails and listen to some podcasts at the same time and be efficient when doing both. However, you cannot expect to be productive if you talk on the phone and also write some emails. This requires different concentration and you may not be able to do both things right. To avoid messing up one of the responsibilities on the list, brainstorm and think about how the tasks could be efficiently paired.
4. Take a Break
Being productive does not mean that you have to sit on your chair at the office for 8 hours straight, without taking any breaks. At some point you might lose your concentration and won’t be able to refocus unless you step back for a while. Especially when it comes to difficult, complex tasks, you have to consider splitting it into stages, taking it step by step. Furthermore, you should take a 5-minutes break between those stages to make sure you relax and refocus. Besides the regular breaks for food, walks to the bathroom and movement, consider relaxing your eyes by closing them or looking into the distance. What is more, if you have the chance, you can always go outside for some fresh air.
Highly productive people always make time for meeting with other people that have the same business interests as them. They are always eager to recognize, create, or act upon business opportunities, no matter if this is part of a work day’s routine or it is something they do in their spare time. Networking is one of the most important skills for entrepreneurs and business people in general. Networking involves creating, building and maintaining relationships and contacts with other people. Highly productive people should be able to manage this kind of activity.
Remember that you are a normal human with an abnormal agenda, always wanting to do more. To be productive, you have to prioritise all your tasks and do your best to include pleasant activities on your to-do list. Do not forget that you also need to relax and take breaks from time to time. Be realistic when you set your goals for the day and multitask only when you have easy tasks to complete.
Dianna Howell is an HR Manager. She runs JobInterviewAdvice, a collection of job interview resources for career searchers. Diana graduated with an MBA in Managerial and Organizational Behavior from the University of Chicago.